Last Updated: November 4, 2025
1. Information We Collect
We collect the following information when you use the System:
- Account Information: Location identifier and password
- Submission Data: Employee name, submission date, inventory counts
- Usage Data: Login times, form submissions, and system interactions
2. How We Use Your Information
We use the collected information to:
- Authenticate users and manage access
- Track and manage inventory levels
- Generate reports and analytics
- Send email notifications to management
- Improve system functionality and user experience
- Comply with business and legal requirements
3. Data Storage and Security
Your data is stored securely using:
- Firebase Cloud Firestore with encryption at rest and in transit
- Secure authentication via Firebase Authentication
- Access controls limiting data access to authorized personnel only
- Regular security audits and updates
4. Data Sharing
We do not sell or share your personal information with third parties except:
- With management for business operations and reporting
- When required by law or legal process
- To protect the rights, property, or safety of the company or others
5. Email Communications
Inventory submissions trigger automated email notifications to management. These emails contain submission details but are only sent to authorized company email addresses.
6. Data Retention
We retain your information for as long as necessary for business purposes and legal compliance. Submission history is maintained indefinitely unless deletion is requested by management.
7. Your Rights
You have the right to:
- Access your personal information
- Request correction of inaccurate data
- Request deletion of your submissions (subject to business requirements)
- Opt-out of non-essential communications
8. Cookies and Local Storage
The System uses browser local storage to maintain your login session. No tracking cookies are used.
9. Third-Party Services
We use the following third-party services:
- Firebase (Google): Database and authentication
These services have their own privacy policies and data handling practices.
10. Children's Privacy
This System is not intended for use by individuals under 18 years of age. We do not knowingly collect information from minors.
11. Changes to Privacy Policy
We may update this Privacy Policy periodically. Continued use of the System after changes indicates acceptance of the updated policy.
12. Contact Us
For privacy-related questions or concerns, please contact your system administrator or management.
13. California Privacy Rights
California residents have additional rights under CCPA including the right to know what personal information is collected and the right to request deletion.
14. Data Protection Officer
For data protection inquiries, contact your company's designated Data Protection Officer or system administrator.